How to Proofread with Microsoft Word Voice Reader

Do you want to know one of the easiest and most effective ways to proofread your manuscript? 

Imagine having to proofread your document without having to read a single word.  

It’s not out of the realm of possibilities because today, I’m going to share how to proofread your book with the Microsoft Word Voice Reader function.  

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Recently, close friend and long-time supporter of the channel, Anthony shared a pretty cool trick you can do to proofread your manuscript.  

As you may know, editing and proofreading isn’t an easy task. 

And, though we’d all like to think our editor will catch EVERY mistake or detail, we sometimes will miss one or two mistakes when publishing a book. 

I’ve even shared you should read your manuscript aloud to catch any issues. 

Even then, you can still gloss over mistakes as your mind intuitively glosses over mistakes and autocorrects before you even have the chance to realize it. 

That’s why you should get someone else to read your manuscript for you. Enter the Microsoft Word Voice Reader. 

Though it’s robotic and a bit stilted in delivery, you’ll be able to hear and pick out mistakes much easier than if you were to proofread without it. 

Here’s how simple the set up is… 

First open Microsoft Word. 

Next, click Customize Quick Access Toolbar icon that looks like a down arrow at the top left of your window. 

proofreading with microsoft voice reader

Click More Commands in the drop-down and then in the Choose commands from list, select All Commands. 

microsoft voice reader

Scroll down to the Speak command, select it, click Add, and then OK. 

microsoft voice reader

Now all you have to do is highlight the text you wish to be read aloud, and then click the “Speak selected text” icon that looks like a speech bubble with a play button in the top left corner of the window. 

If you want to change the sound of the voice, then you’ll want to go into your computer’s speech settings and adjust the voice you want whether Microsoft David, Myra, or Mark. 

Now all you have to do is set back and let your computer do all the reading as you take notes on what changes you need to make on your manuscript before you send it to your editor or release to the public. 

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